Workai Mobile
The all-in-one Employee App that reaches every shift answers any question approves on the go books the next desk unlocks the door replaces the clipboard catches up the feed fits in every pocket
Give every employee — frontline, hybrid or desk — the entire digital workplace in their pocket, with a personal AI assistant at hand.
Modern work isn't only at a desk anymore
Most communication tools still assume an open laptop. Frontline workers feel disconnected. Desk workers juggle five apps. Leaders fly blind on what's actually reaching everyone.
THE CHALLENGE
Communication that never reaches the people doing the work
Critical updates die in inboxes nobody checks. Knowledge lives behind corporate logins. Frontline teams improvise on paper. Five Microsoft 365 mobile apps don't add up to one coherent experience.
THE OPPORTUNITY
One employee app — for every desk and every shift
Reach every employee on one native app — news, knowledge, tasks, forms and social together. Targeted delivery. Search that finds answers. Buddy on hand. Desk, hybrid and frontline alike.
All-in-one employee app
The entire digital workplace in every employee's pocket
News, knowledge search, tasks from every system, paper-replacing forms and engagement — all in one native app. Same data, identity and targeting as the desktop intranet. Not a watered-down feed — the full digital workplace, on every phone.
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Find anything with app-wide search
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Act on tasks with one-tap buttons
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Replace paper checklists with smart forms
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Run communities & social on mobile
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Open reference docs without leaving the app
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Reach everyone with must-read tracking
Built for frontline reality
For the people who never open a laptop
Built for shift workers, drivers, retail staff and field crews — branded or generic, distributed via MDM. Offline reading. Simplified homepages. A customisable bottom bar. Multi-channel push that actually reaches the field.
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Branded or generic app distributed via MDM
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Read news offline — signal or no signal
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Configurable homepages for frontline
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Customisable bottom bar for every role
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Reach everyone — in-app, email, push, Teams
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Target by role, location & business unit
Workplace booking & access
Employee phone becomes the access badge
Office assets live inside the mobile app — desk booking, meeting room reservation, parking spots, hybrid schedule sharing. On supported sites, the phone IS the access badge. One identity, one app, no separate booking portal to learn.
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Open the door with the phone
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Reserve a desk, room or parking spot
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Coordinate hybrid schedules across the team
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Surface tasks and events on the homepage
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One identity & one device — no extra app
AI-Powered Experience
Ask any question — get instant answers
Buddy is live in the mobile app. Natural-language Q&A drawing from the intranet, knowledge base and approved sources. Summaries on demand. Related-content suggestions. Term explanations. Catch-up summaries from the social feed — all in your employees' pocket.
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Ask Buddy any question — answers from your data
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Summarise long articles & documents on demand
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Discover related reads while you browse
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Decode acronyms and internal terms
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Catch up on the feed with AI summaries
Mobile reaches every employee
Not a frontline-only app. Not a social-app silo. Not a fragmented set of vendor mobile apps. The native home for every employee — desk, hybrid and frontline — on the same data, identity, targeting and AI as the rest of the digital workplace.
Communication & news
Reach every employee with the right message, on the channel they actually check.
Deliver communication that actually reaches the field
See how every message gets targeted, distributed and measured — from inbox to deskless.
Tasks & forms
Every pending task in one list. Every paper checklist replaced by a form. Works the same for frontline shifts and desk approvals.
Replace paper checklists with forms that close themselves
See how Tasks and Forms work together to keep work moving — from field to back office.
Engagement & social
The social layer that feels like a social app your employees already like — recognition and conversation that frontline employees actually use.
Build engagement that lives on every phone
See how Kudos, communities and surveys make mobile engagement a daily habit, not a quarterly event.
Notifications & distribution
Notifications that actually reach every employee — and a native app that ships through the store or your MDM, branded or generic.
Get the right message to the right employee — in seconds
See how multi-channel notifications, audience targeting and crisis comms work together on mobile.
Productivity & hybrid work
Spaces, search and people directory — the phone becomes a working tool, not a portal.
Hybrid work that actually works on mobile
See how Spaces, search and people directory turn the mobile app into a working tool — not a portal.
AI that works in your employees' pocket
Buddy is live on mobile today — answers, summaries, related content, term explanations. Connections AI surfaces inside the mobile social feed. Deeper agentic actions, real-time social translation and MCP integration are coming soon.
Meet Buddy wherever your people work
Ask, summarize, find — and see what's coming soon to mobile.
Real impact for every team
How every team uses Mobile to stay connected on the go
One mobile app, every department. See how each team uses it differently — frontline, hybrid and office alike.
- Push critical updates to every employee in seconds — in-app, email, mobile push, web push, Microsoft Teams
- Target audiences by role, location, business unit, job level
- Track must-read content with linked Tasks
- Measure reach and engagement with publisher analytics
- Onboarding cohorts and lifecycle communications targeted by stage
- Surveys and polls capture sentiment from the whole workforce, not just desk
- Forms replace paper checklists and feed Power Automate into approval flows
- Recognition with Kudos collated on every employee's profile
- One app instead of stitched-together M365 mobile surfaces
- Branded app distribution via MDM; Entra ID / SSO and AD groups for permissions
- Audit & activity logs across moderation and member changes
- Built on Microsoft Azure, ISO 27001, WCAG 2.1
- Reach the entire company — not just the ones who open corporate email
- Unified engagement analytics across desk and frontline
- Crisis communications channel ready for the unexpected
- Track strategic message penetration end to end
- Branded or generic app, distributed via MDM
- Offline reading, shortcut tiles and a customizable bottom bar — built for the field
- Forms replace paper checklists; Tasks consolidate work from every system
- Buddy AI answers questions in the field, without opening a laptop
- Desk, meeting room and parking booking from the phone
- Phone-as-access-badge on supported sites
- Hybrid schedule sharing so teammates know when you're in
- Upcoming tasks, events and approvals on the homepage
Seamless integrations
Connect with your entire digital workplace ecosystem
The mobile app shares the same login, profile, audience model and analytics as the rest of the platform. Native integration with Microsoft 365, Teams, SharePoint, Outlook and Entra ID; Power Automate for workflows; MDM for branded-app distribution.
Customer success
Leading organizations reach every worker on every device
From 12,000-store retailers to global telcos — the mobile app reaches every employee, desk to deskless.
What mattered to us was its ease of use and compatibility with our existing systems. In addition to the flexibility of the tool and the ability to adapt it to our constantly changing needs, we were also interested in its aesthetic side.
Wojtek Mrugalski
Internal Communication Manager at Żabka
reached via the mobile app — across HQ, logistics and retail
The solution enables us to effectively reach all employees with key information, but also to carry out employee engagement activities that allow us to appreciate their involvement and motivate them to act.
Adrianna Maron
Corporate Communication Department at T-Mobile
active on the mobile app every day — desk and frontline alike
The implementation was rapid, and within just three months, we had a platform that transformed our internal communication and significantly increased employee engagement.
Piotr Kaniowski
Director of internal communication
from kickoff to launch — including mobile rollout and frontline onboarding
Guided rollout
From kickoff to launch — in months, not years
Hundreds of mobile rollouts behind us. A phased playbook tailored to your workforce — frontline first, hybrid layered in, every team onboarded with hands-on support.
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Discovery & strategy
We translate your frontline and digital-workplace goals into a phased rollout — drawing on scenarios refined across hundreds of deployments.
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Configuration & design
App structure, branding and MDM distribution follow tested blueprints — governance, compliance and time-to-launch covered.
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Launch & adoption
Pilot homepages, mobile push, frontline onboarding cohorts and Spaces rollout — milestone-driven with hands-on adoption support.
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Continuous success
Proactive care, regular updates and Buddy AI improvements that keep adoption healthy long after launch.
Every step follows a tested playbook — your teams know exactly what to expect, from first workshop to post-launch growth.
Put the digital workplace in every employee's hand
See how the mobile app reaches every worker — desk, hybrid and frontline — with Buddy at hand and one app for the entire digital workplace.