Workai Tasks
One list for everything that needs you — from Teams Outlook SharePoint Power Automate Forms your intranet your phone your inbox
Workai Tasks brings every action you need to take — manual, Workai-automatic and integrated — into one place. With auto-updating action buttons and reminders that find your people across web, mobile and Teams.
Every system says you have something to do
Approvals waiting in Outlook. Requests sitting in HR tools. Content to review in the CMS. Comments to moderate. Surveys to complete. Integrated systems dropping items into Teams. Workai Tasks pulls them all into one list — with buttons that act in place and reminders that find your people.
THE CHALLENGE
Pending actions scattered across every tool
Approvals in Outlook, leave requests in HR, content reviews in the CMS, comments to moderate, surveys to complete, integrations dropping items into Teams. Nothing in one place. Easy to miss. Easy to do twice.
THE OPPORTUNITY
One list. Every system. One tap to act.
A single action list — manual, Workai-automatic and integrated tasks together. Auto-updating buttons (Approve / Decline / Mark complete). Reminders across in-app, email, web push, mobile and Teams. The action layer your digital workplace was missing.
Consolidate
One list, fed by every system you already use
Tasks brings together what you create yourself, what Workai generates from intranet activity, and what comes in from your integrated systems — in a single list, on web and in the mobile app. No more checking five tools to know what is pending.
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One consolidated list — manual, Workai-automatic and integrated tasks together
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Available on the web portal and inside the Workai Mobile app — same list, same buttons
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Each task has its own detail screen with full context and action buttons
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Workai auto-creates tasks for content review, submission acceptance, comment approval, surveys
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Integrated tasks come in from connected source systems — approvals, requests, anything
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Create your own task as a personal reminder — or hand it to a colleague
Act
The right button, already attached to the task
Each task carries the action it expects — Approve, Decline, Mark complete — chosen automatically for the task type. Open an integrated task and the source system opens inside Workai. No app to install. No tab to find. Just the action and the button.
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Action buttons on every task — Approve, Decline, Mark complete
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Buttons auto-update to reflect the action each task type requires
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Open an integrated task and the source system opens in-app — no separate install
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Form-linked tasks close automatically when the form is submitted — see Forms
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Notify or assign a colleague — e.g. hand a task to the next shift
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Personal reminder tasks sit alongside the integrated ones — same buttons, same list
Remind
Pending tasks chase your people — not the other way around
Reminders go out through the shared Notifications Center across every channel your employees actually use — in-app, email, web push, mobile push and Microsoft Teams. Upcoming tasks surface on the mobile homepage so frontline staff see what is next the moment they open the app.
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Reminders via the shared Notifications Center — one hub, every channel
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In-app, email, web push, mobile push and Microsoft Teams notifications
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Upcoming tasks surface on the mobile homepage — frontline-ready by default
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Third-party notifications can be passed into Workai for reference — open the source system
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Must-read content can be tied to a task so the read is tracked
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Nothing gets dropped between tools — Workai keeps people pointed at what is pending
Connect
Tasks feeds on the systems you already run
Connect Workai Tasks to Microsoft 365, Teams, SharePoint, Outlook and Entra ID. Use Microsoft Power Automate to generate tasks from real scenarios. Link a Workai Form so its submission closes the task. Tasks consolidates and acts; Power Automate orchestrates. Cleanly split.
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Source-system integration — integrated tasks open their source system inside Workai
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Microsoft 365, Teams, SharePoint, Outlook and Entra ID / SSO — native integration
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Microsoft Power Automate generates tasks for approvals, leave requests, HR flows
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APIs for custom integrations with the systems Workai does not connect out of the box
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Form-to-Task linkage — submitting a Workai Form closes its linked Task. See Forms
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Tasks consolidates and acts. Power Automate orchestrates. No workflow engine in disguise.
Tasks is the action layer — not project management or workflow orchestration
Tasks consolidates what needs you and gives you the right button to act. Projects, dependencies and timelines live in your PM tool. Workflow orchestration lives in Microsoft Power Automate. Tasks keeps the focus where it belongs — one list of actions, one tap to act.
Task Center
The single, consolidated list of what every employee has to act on — fed from manual entry, Workai itself, and connected source systems.
Stop checking five systems — see one list
See how manual, Workai-automatic and integrated tasks all land in the same place — on the web and in the mobile app.
Action & Completion
Every task carries the action it expects — picked automatically for the task type — and can open its source system in place. One tap is usually enough.
Approve, decline, mark complete — from one place
See the auto-updating action buttons live — and watch the source system open in place when a task is integrated.
Reminders & Mobile
Reminders ride on the shared Notifications Center — in-app, email, web push, mobile push and Microsoft Teams. The mobile homepage puts upcoming tasks in front of frontline employees the moment they open the app.
Reminders that find your people — wherever they work
See how the Notifications Center pushes pending tasks to in-app, email, web, mobile and Teams — without anyone having to ask twice.
Integrations & Governance
Tasks consolidates from the systems you already run — Microsoft 365, Teams, SharePoint, Outlook — plus Power Automate, custom APIs and the rest. Identity, permissions and analytics ride the same enterprise rails as the rest of Workai.
Connect Tasks to the systems you already run
See how Workai Tasks pulls actions from M365, Power Automate, Forms and your own integrations — into one list with the right button attached.
Real use cases
How every team uses Tasks to stay on top of what is pending
Tasks adapts to what each team actually has to act on — from content reviews to next-shift handoffs to approvals routed via Power Automate. Explore real scenarios across the organization.
- Content reviews and comment approvals surface as tasks — no separate moderation queue
- Must-read content tied to a task so the acknowledgement is captured
- Targeted reminders by role, location, business unit — same engine as the intranet
- Survey completion arrives as a task so participation actually happens
- Onboarding actions land as tasks for the new joiner — and for HR — in one place
- Leave requests routed via Power Automate surface as Approve / Decline tasks
- Form submissions (preferences, equipment, training) close the linked task automatically
- Reminders across email and mobile push so nothing slips between systems
- One identity, one SSO — Tasks rides the same Entra ID as the rest of Workai
- Permission-aware: tasks respect each user's content access
- Power Automate as the orchestration engine — Tasks is the action surface
- Built on Microsoft Azure, ISO 27001 certified, WCAG 2.1-aligned
- Personal task list across systems — leaders stop missing actions buried in other tools
- Mobile homepage surfaces what is pending the moment the app opens
- Reminders across in-app, email, web push, mobile and Teams
- The action layer of the digital workplace, not another tool to check
- Upcoming tasks on the mobile homepage — frontline staff see what is next when they open the app
- Hand a task to the colleague picking up the next shift — built in
- Integrated tasks from operational systems open the source system inside Workai
- Power Automate routes operational scenarios into the task list automatically
- Campaign approvals and content reviews arrive as tasks with Approve / Decline already attached
- Comment moderation surfaces as a task — no separate inbox to watch
- Targeted task assignments to specific roles or business units
- Reminders across every channel marketing actually uses
Seamless integrations
Connect Tasks with your Microsoft 365 ecosystem
Workai Tasks shares the same identity, audience model and analytics as the rest of the platform. Native integration with Microsoft 365, Teams, SharePoint, Outlook and Entra ID. Microsoft Power Automate orchestrates; Tasks consolidates and acts.
Customer Success
Leading organizations consolidate every pending action with Workai Tasks
From global retailers to telcos — see how Workai Tasks gives every employee one list across every system, with the right button already attached.
What mattered to us was its ease of use and compatibility with our existing systems. In addition to the flexibility of the tool and the ability to adapt it to our constantly changing needs, we were also interested in its aesthetic side.
Wojtek Mrugalski
Internal Communication Manager at Żabka
using Workai Tasks to consolidate frontline actions across HQ, logistics and retail
The solution enables us to effectively reach all employees with key information, but also to carry out employee engagement activities that allow us to appreciate their involvement and motivate them to act.
Adrianna Maron
Corporate Communication Department at T-Mobile
reachable through Workai Tasks with reminders across web, mobile and Teams
The implementation was rapid, and within just three months, we had a platform that transformed our internal communication and significantly increased employee engagement.
Piotr Kaniowski
Director of internal communication
from kickoff to launch — including Tasks rollout and Power Automate integration
Guided transformation
Seamless onboarding built on proven success
From the first task scenario to a fully consolidated action layer — your Tasks rollout is guided by experience. Hundreds of deployments behind us; clarity, speed and confidence at every stage.
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Discovery & Strategy
We translate your existing task scenarios and reminder cadences into a phased rollout — drawing on patterns refined across hundreds of deployments.
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Configuration & Design
Task sources, audience targeting, Power Automate flows and roles configured following tested blueprints — fast time-to-launch.
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Launch & Adoption
Pilot the task list, roll out frontline mobile reminders, integrate with source systems — milestone-driven with hands-on adoption support.
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Continuous Success
Stay ahead with proactive care, regular updates and a reminder cadence that keeps pending actions actionable long after launch.
Every step follows tried-and-tested scenarios — so your teams know exactly what to expect, from first workshop to post-launch growth.
One list. Every system. One tap to act.
See how Workai Tasks pulls every action your employees need to take into a single place — with reminders that follow them across web, mobile and Teams.